The closing stage closing process groups 29 module 5. This phase is an important element of a project since the vital action of interaction with the user is accomplished during this phase. As part of your project plan, youll want to consider these factors. This acceptance should be formal, meaning that physical signoffs should be obtained by the customer, project sponsor, and the project steering committee, as appropriate. The closing a project cp stage of prince2 is very similar to the project closure phase of pmbok. The project closure report is the final document produced for the project and is used by the project sponsor and senior management to assess the success of the project, identify best practices for future projects, resolve all open issues, and formally close the project. The sixphase comprehensive project life cycle model. Check out this professionally made project closure report template that lets you document the final phase of the project. Project closure, the very last phase of the project life. Close your projects successfully with these project closure. Project closure formally concludes the project phase of creating a new service or making a change to a service. Both recommend a formal completion or decommissioning step involving a meeting with the customer and project sponsor or project board, under prince2.
During the closing phase, mega projects often encounter a number of problems including lack of budget, shortage of required resources, disputes and claims. Many project management practitioners view successful project delivery as the completion of deliverables based on the objectives of time and cost. A project closure report is undertaken at the start of the project closure phase i. The author discusses how a failure to complete thorough project. This ensures all elements of the project closure phase have been completed.
Furthermore we have looked at the project closure in it projects. Project life cycle is a workflow of activities defined in the systematic ways to gain maximum benefits from business project. Mra mineral resources authority passive care occasional monitoring and maintenance that takes place following the closure phase of a mining project. Close project or phase implies completing all work to formally close the entire project or just a phase in the project life cycle. In doing so, it overviews the process typically used to close projects. Free downloadable project closure templates project. Project closing is the last phase of a project, when the project outputs are handed over to the stakeholders, contractual agreements properly taken care of, and. The project closure process is the last of the process groups, and is considered important for the project s success. All projects have a definite start and a specific end.
Planning project closure phase in combined cycle power. The concluding action in this group will usually include the approval and transfer of the project deliverables to the user or customer. Mining project closure a process involving rehabilitation, decommissioning and relinquishment of the mining lease and all associated tenements. Aug 17, 2017 the project management closure phase is a necessary part of the project life cycle, and failure to complete this phase could lead to issues down the road, say if deliverables are not received by the client or legal documents are not signed off on. Cdc unified process practices guide project closeout up version. Deliverables to reach the end of the project and start the closure process, the project manager hands over the documentation for the stakeholders to sign off. Start at the beginning with the project scope document you created and make sure that youve meet all the requirements listed there. A research project report submit to the department of. This project close out report describes only the phase i project. The central project management process and its phases pm process, definition phase, planning phase, implementation phase, closure phase, how it is translated for different types of projects, and the most important supporting processes. Sep 15, 2016 discipline is the bridge between goals and accomplishment. She said the closure phase, includes a series of important tasks such as delivering the product, relieving resources, reward and recognition to the team members and formal termination of contractors in case they. The closing process at a specific phase would help the project management team do the following. Close out report describes only the phase i project.
A proposal for phase ii was submitted to the national science foundation nsf in april 2004. We have seen the phases of the project life cycle, called the project management process groups. Proba ngororero district ntebutsi semana na elie a research project report submit to the department of entrepreneurship technology leadership and management in the school for entrepreneurship procurement and management in partial. Pdf planning project closure phase in combined cycle. Closing a project or phase close project or phase is the process of finalizing all activities for the project, phase, or contract. The project closure phase occurs on the completion of project deliverables that are subsequently delivered to the customer. The project team executes the tasks as mapped out in the project plan. Pdf when you start a new project, there are many changes until end of the project. The document is usually prepared by the project manager and presented to the project sponsor for signoff. During this phase the project manager will meet with team leaders to close out all work orders related to individual team participation. The closing stage some of the key actions to be done during project close out are.
The 4 project life cycle phases with templates for each. Project closure template key steps to closing a project. It can be used by the management in order to assess the success or failure of a finished project, identify the effective practices to be used for upcoming projects, solve all open issues, and formally close the project. Project closeout is the last phase in the project lifecycle. The project management closure phase is a necessary part of the project life cycle, and failure to complete this phase could lead to issues down the road, say if deliverables are not received by the client or legal documents are not signed off on. This document outlines the final activity report form and shall be used for information purposes only. After all, your client hired you to help them meet some organizational objectives, be it a new social intranet or an externallyfacing website that. Project management knowledge areas, lifecycle, and recurring activities activities and documents in the execution and control phase project execution and control consist of task execution, measuring project progress, reporting project status, and exercising management controls. The project planning phase is where youll lay out every detail of the plan from beginning to end. The pcr provides documentation of the overall project performance, and the closure status of the project, contracts, and fiscal condition.
The purpose of this questionnaire is to gather your feedback on what aspects of your project were performed well, what areas of improvement we need to consider for the next project and any other comments or. The final form will be available through the nsr online. Project closure finalizes all project activities so that everyone can go on to the next thing. Definition, stages, phases of business project management read more. Post closure monitoring monitoring after closure, including socioeconomic, water quality, water. It formalizes the customers acceptance of the deliverables, and it acknowledges that the project has met its objectives.
However, despite being successful through the earlier stages of. Project management knowhow for better project results. The project closure phase is the fourth and last phase in the project life cycle. A project closure process indicates the formal closing of a project, and lists the key activities required to be undertaken at this stage of a project. Project objectives within the context of the decisions on the split if functions, in october 2012, the project moved into its implementation phase with a view to managing a controlled. The best practices of the project management closure phase include ensuring all work is done, all paperwork is signed and everyone is happy. These sections give us the wider view of what we consider project management tools.
The author discusses how a failure to complete thorough project closing can expose an. In addition to communicating the closure of a project in writing, it is also advisable to have a. A project stands out for its what is project life cycle. The commencement of the project closure phase is determined by the completion of all project objectives and acceptance of the end product by. The project closure process and why its important new. Dec 15, 2017 the closure phase is the key point in a project lifecycle where a project manager not only ensures they are doing their job, but that they are also learning from any mistakes they make. Project closure involves handing over the deliverables to your customer, passing the documentation to the business, cancelling supplier contracts, releasing staff and equipment. The key benefits of this process are the project or phase information is archived, the planned work is completed, and organizational team resources are released to pursue new endeavors. The closing stage close procurements project or phase closing process group. Five phases of the project management lifecycle villanova.
Dec 17, 2014 project closure formally concludes the project phase of creating a new service or making a change to a service. Weve been exploring the project management phases as introduced by roli pathak in her article, top 5 project management phases. To make sure that every i is dotted and t crossed, follow this stepbystep project closure checklist. Below is an easytofollow checklist to closing a project. Doesnt the project end after finishing the work and handing out the outcome. This paper highlights the often overlooked importance of the closing process group and the significant impact of project closing on the overall project success. Pdf project closure is a significant and mandatory process, particularly in mega projects. During the closing phase, mega projects often encounter a number of problems including lack of budget. Archibald1 ivano di filippo2 daniele di filippo3 abstract a holistic systems perspective of projects and programs is required today to achieve the full benefits of. In this phase, you will formally close your project and then report its overall level of success to your sponsor. A standard project typically has the following four major phases each with its own agenda of tasks and issues. A project is a temporary endeavor, so it has a beginning and also an end. The possibility to generalize the closure phase of an it project is nonexistent, simply.
The closing stage of a project comprises all the final processes needed to close out a project and deliver final products and reports to the stakeholders. Project closing questionnaire 2 project closing questionnaire template, version 1. Post closure maintenance and management activities required to maintain and manage infrastructure and rehabilitation until relinquishment is possible or on an ongoing basis if it is not. The project closure phase consists of the processes that are performed to officially finish and close all the assignments in a project or phase. Pdf planning project closure phase in combined cycle power.
Project closure final reporting version 1 april 2011 background nb. The closing stage closing process groups 28 module 5. Project closure report page 3 would transfer to the shared services partnership as the organisation taking over the responsibility for the lease. This paper examines a modular riskbased process for closing out projects, a process that provides a framework for efficiently closing the project and effectively gaining client acceptance. The pcap1 was successfully completed in october 2007, and the gol requested the government of japan to assist with a continuous technical cooperation phase. The plan you create here will lead your team through the execution, performance, and closure phases of the project management process. Project closing needs to be conducted at each and every phase gate of a project.
Planning project closure phase in combined cycle power plant. Close project or phase based on pmbok guide, 6th edition 29 dec, 2017 stefania updated 14 jan, 2018 what close project or phase is. The six phase comprehensive project life cycle model including the project incubationfeasibility phase and the post project evaluation phase russell d. Project for enhancing capacity in pip management pcap2 project completion report august 2011 ic net limited ministry of planning and investment lao peoples democratic republic. While projects are in the main implementation phase, programmes can afford to be somewhat flexible in terms of financial control findings. Project closure involves handing over the deliverables to your customer, passing the documentation to the business, cancelling supplier contracts.
Project closure involves handing over the deliverables to your customer, passing the documentation to the business, cancelling supplier contracts, releasing staff and. In december 2005, the national radio astronomy observatory nrao was notified that the nsf was not able to support the proposal. Project closure is a significant and mandatory process, particularly in mega projects. The purpose of this questionnaire is to gather your feedback on what aspects of your project were performed well, what areas of improvement we need to consider for the next project and any other comments or suggestions you would like to provide. Carry out required knowledge transfer activities prepare project closure form and attach supporting documents conduct project hand over sessions document lessons learnt produce final completion. This phase commences upon completion of all the project deliverables in the scope statement. The project closure report is the final document produced for the project and is used by joint ommissioners and providers senior m anagement to assess the success of developing and implementing the project, identify best practice for future projects, resolve all open issues, and formally close the project.
The process of closing out a project is a key step in gaining a clients acceptance of the project s outcome. The project management life cycle is usually broken down into four phases. Planning project closure phase in combined cycle power plant projects. The close out phase consists of actions and activities performed across all project management processes to formally complete the project or contractual obligation. Closing a project or phase project management professional. Jan 31, 2014 why is the project closure process important. During the closing phase, mega projects often encounter a. Conduct post project assessment and lessons learned. Why you shouldnt skip the closure phase of a project. Taken together, these phases represent the path a project takes from the beginning to its end and are generally referred to as the project life cycle. Project management literature tends to focus on the early phases of a project and on the associated generic project management competences, such as planning, scheduling, budgeting, resourcing and motivating.
473 1379 969 1147 504 1244 1166 1531 1248 1470 1420 786 59 185 64 99 767 355 872 1235 148 166 201 697 161 640 858 652 669 1474 440 403 280 990 1245 1490 457 713 1320 1173 1132 139